Employee Management in Vietnam
Handling employment matters in Vietnam can often slow down your business expansion. The operation doesn't need to be complicated with VNBG's comprehensive solutions from Employer of Record, recruitment, payroll, to HR management.
Your First Step Starts Here
Employer of Record (EOR)
Legally hire staff in Vietnam without establishing a local entity. We take on the legal responsibilities of employment, managing payroll, benefits, and compliance.
Recruitment Services
Connect with top-tier local and expat talent. We handle the entire sourcing, screening, and hiring process to build your ideal team efficiently.
Expat Relocation
Seamless transition for your foreign employees. We secure Work Permits, Temporary Residence Cards (TRC), visas, and offer full local onboarding support.
HR Management
End-to-end HR administration. We manage monthly payroll processing, tax declarations, mandatory insurances, and labor contracts to ensure full compliance.
Build Your Vietnam Team Without an Entity
Employer of Record (EOR) solutions empower international businesses to hire and manage talent seamlessly—without setting up a legal entity in Vietnam. As your trusted local partner, we manage the complexities of Vietnam's HR compliance, so you can expand globally with ease.
Why VNBG?
Navigating Vietnam's labor laws and local compliance can be complex. Our EOR solutions simplify the process with on-the-ground expertise and tailored support. We handle the regulatory challenges so you don't have to, ensuring your team in Vietnam is compliant, seamless, and secure.
Zero Setup Fees
No setup fees with our transparent model where you only pay when employees are actively engaged. Enjoy full budget control without hidden cancellation penalties.
Smart HR Platform
Streamline workforce oversight through our management software featuring clear data tracking and intuitive reporting. This system is fully backed by our dedicated, hands-on support team.
All-Inclusive Expat Solutions
Simplify foreign hiring with our in-house experts handling everything from EOR to Work Permits, TRCs, and Visa. Secure a reliable, single point of contact for all compliance needs at highly competitive rates.
End-to-end HR Solutions
Effortlessly transition from our EOR service to your own legal entity when you are ready. We provide a full suite of business solutions—from incorporation and data transfer to accounting, recruitment, trading, etc.
Global Companies Grow With Us
EOR Onboarding & Compliance
Once you select your candidate, we manage the formal EOR onboarding process. We gather necessary documentation, ensure local legal compliance, and guide the employee through the EOR framework so they clearly understand their employment structure.
![[Hình ảnh của Mockup Quản lý nhân sự]](https://vietnambusinessgateway.com/wp-content/uploads/2026/06/pexels-andromeda99-9131107-scaled.webp)
![[Hình ảnh của Mockup Hợp đồng lao động]](https://vietnambusinessgateway.com/wp-content/uploads/2026/06/pexels-tonderue-32658054-scaled.webp)
Compliant Contracts & Documents
We draft and finalize all essential employment and service contracts. This guarantees absolute clarity regarding the legal obligations, rights, and responsibilities among the employee, your business, and VNBG as the EOR provider.
Payroll & Tax Management
Accurate and timely payroll processing, including the calculation of personal income tax (PIT), statutory social insurance, and secure salary disbursement to employees.
![[Hình ảnh của Mockup Bảng lương toàn cầu]](https://vietnambusinessgateway.com/wp-content/uploads/2026/06/pexels-quang-nguyen-vinh-222549-13757390-scaled.webp)
![[Hình ảnh của Mockup Phúc lợi nhân viên]](https://vietnambusinessgateway.com/wp-content/uploads/2026/06/pexels-tu-n-nguy-n-van-2158117329-35245684-scaled.webp)
Benefits & Insurance Admin
Managing mandatory social, health, and unemployment insurances. We also help structure and administer additional perks like premium healthcare to keep your workforce competitive and motivated.
Administrative HR & Offboarding
We provide dedicated administrative support for EOR-related matters, including leave tracking and expense processing. When an engagement ends, we execute a seamless, legally compliant EOR offboarding process.
![[Hình ảnh của Mockup Tối ưu hóa thuế]](https://vietnambusinessgateway.com/wp-content/uploads/2026/06/pexels-v1nhcom-19523389-scaled.webp)
How a UK Tech Firm Built a Vietnam Dev Team in 7 Days
Discover how a Tech company in the UK successfully hired and onboarded 4 senior software engineers in Ho Chi Minh City without setting up a local legal entity, leveraging our Employer of Record (EOR) solution.
The Challenge
- Time & Cost of Setup: Establishing a Foreign Direct Investment (FDI) company takes 2-3 months and requires ongoing accounting and compliance overhead.
- Compliance Risks: Hiring developers as independent contractors (freelancers) creates significant legal vulnerabilities.
- Talent Retention: Top-tier IT professionals expect official labor contracts and full statutory benefits (Healthcare, Social Insurance), which freelance contracts cannot provide.
The EOR Solution
- Legal Employment: We acted as the official legal employer, signing compliant Vietnamese labor contracts with the 4 engineers on behalf of the Client.
- Payroll & Taxes: We managed monthly payroll calculations, Personal Income Tax (PIT) deductions, and mandatory insurance contributions.
- Seamless Operation: The developers reported directly to the Client's CTO, working exclusively on their projects. The Client simply paid one consolidated monthly invoice.
The Results
7-Day Onboarding
Bypassed the 3-month entity setup process, enabling the team to start working immediately.
100% Compliance
Zero legal vulnerabilities regarding Vietnamese labor laws, taxes, or employment disputes.
Cost Optimization
Saved thousands of dollars on company registration, office leasing, and local HR staff.
Talent Retention
Strengthened employer branding by offering full statutory benefits and long-term job security.
Is EOR Right For Your Business?
No Entities in Vietnam
Building remote development hubs to access high-quality, cost-effective talents without administrative burdens.
Market Testing
Hiring 1-2 local sales or marketing representatives to explore the Vietnamese market before committing to an FDI setup.
Speed to Market Needs
When a project is kicking off and you need your team legally onboarded and ready to work in a matter of days, not months.
Borderless Organizations
Fully remote companies with employees scattered globally, utilizing EOR to hire compliantly in multiple jurisdictions.
Ready to start?
Get a personalized quote based on your specific hiring needs and team structure. No hidden fees.
Form Your
Dream Team
in Vietnam
Find the perfect candidates for your business doesn't have to be difficult. We offers free consultations on the most local practice to help you recruit effectively. Backed by a massive candidate database across multiple industries and levels, we enable you to quickly and accurately form teams in Vietnam.
Your Seamless Recruitment Journey
End-to-End Payroll Management
Let our experienced HR professionals take the administrative burden off your shoulders. We offer the end-to-end payroll process—ensuring accurate, on-time payments and legal compliant—so you can focus entirely on driving your core business performance without the headache.
Accurate & Timely Processing
Ensure error-free monthly salary calculations, precise gross-to-net breakdowns, and punctual fund disbursements. We seamlessly integrate your attendance, leave, and overtime data into a streamlined payroll cycle.
Strict Statutory Compliance
Stay perfectly compliant with Vietnam’s complex regulations. We manage all mandatory Social, Health, and Unemployment Insurance (SHUI) contributions, and monthly Personal Income Tax (PIT).
Absolute Data Security
Safeguard sensitive employee compensation records with our strict data confidentiality protocols. We ensure that all your internal payroll data, executive salaries, and personal information remain completely protected against unauthorized access or internal leaks.
Vietnam Social Security Contribution Rates
| Contribution Type | Employer | Vietnamese Employees | Foreign Employees |
|---|---|---|---|
| Social Insurance (SI) | 17.5% | 8.0% | 8.0% |
| Health Insurance (HI) | 3.0% | 1.5% | 1.5% |
| Unemployment Insurance (UI) | 1.0% (VN Staff Only) |
1.0% | - |
| Trade Union Fee (TUF) | 2.0% | 1.0% * | - |
| Total Mandatory Rates | 23.5% (VN) 22.5% (Foreign) |
11.5% | 9.5% |
* Employee Trade Union Fee (1%) is generally applicable only if the employee chooses to join the company's grassroots trade union. Contribution amounts are subject to statutory caps based on the regional minimum wage or base salary.
** Maximum Contribution Caps: The salary basis for calculating Social and Health Insurance (SI, HI) is capped at 20 times the National Minimim Wage. The basis for Unemployment Insurance (UI) is capped at 20 times the regional minimum wage.
Complete Work Permit & TRC Solutions
Secure your foreign staff legal status to work and reside in Vietnam. We provide comprehensive, assistance in obtaining Work Permit (WP) and Temporary Residence Card (TRC) for your foreign employees.
Your First Step Starts Here
What is a Vietnam Work Permit?
A Work Permit is a mandatory legal document serves as the official authorization for foreign employees to be legally employed within the territory of Vietnam for a specific employer.
Required Documents for Work Permit
Securing the legal status for expat to work in Vietnam. Review the exact personal, professional, and corporate documents required to secure the work permits without administrative roadblocks.
From the Employer
check_circle The business' enterprise registration certificate or operation license.
check_circle The register of business seal and signature of the legal representative.
From the Employee
check_circle A criminal record issued by a foreign competent authority or by Vietnam (if the foreigner is already residing in Vietnam).
check_circle Relevant university degrees, training certificates, and confirmation letters proving professional experience.
check_circle A certified copy of the applicant's valid passport.
check_circle 02 color photos (4x6 cm size, white background, looking straight, bareheaded, without colored glasses), taken within the last 6 months
* Important Legalization Note: Any documents issued by foreign authorities (such as degrees, experience confirmation letters, and criminal record certificates) must be consularly legalized according to Vietnamese laws before submission, unless they belong to a specific country that has an exemption treaty with Vietnam
** The above requirements are based on current Vietnamese laws and regulations, which are subject to change. For the most accurate and up-to-date information tailored to your specific context, please contact our consultants.
What is a Temporary Residence Card?
A Temporary Residence Card (TRC) is a crucial identification document serves as a long-term visa replacement, granting expats the legal right to reside, travel, and conduct personal civil transactions in Vietnam without the need for constant visa renewals.
Benefits of a Temporary Residence Card
Discover the core advantages that make a TRC an essential document for foreign employees looking to establish a stable, long-term life and career in Vietnam.
Long-term & Stable Residency
A TRC serves as a long-term identification document that completely replaces a standard visa, allowing foreign employees to legally reside in Vietnam for an extended period without the hassle and cost of constantly renewing short-term visas. For foreign workers, the labor TRC (LĐ1 or LĐ2) is valid for up to 2 years, aligning with the expiration date of their Work Permit.
Visa-Free Multiple Entries
During the validity period of the TRC, foreign employees have the freedom to exit and enter Vietnam multiple times without ever needing to apply for a new visa. This provides tremendous flexibility for those who frequently go on international business trips or travel back to their home country.
Civil Transactions & Family Sponsorship
Holding a TRC significantly simplifies essential administrative procedures in Vietnam. It allows foreign employees to easily open bank accounts, purchase health insurance, and legitimately buy or own apartments and houses. Furthermore, a TRC holder can sponsor their spouse and children under 18 years old to come to Vietnam and obtain a dependent TRC (TT category) for family reunification.
Overview of Temporary Residence Card (TRC) Types in Vietnam
| Category (Purpose) | TRC Symbol | Eligible Applicants | Max Validity |
|---|---|---|---|
| Investment Group (ĐT) | ĐT1 | Foreign investors or representatives of foreign organizations contributing capital of VND 100 billion or more, or investing in preferred investment sectors/geographical areas. | 10 years |
| ĐT2 | Foreign investors or representatives of foreign organizations contributing capital from VND 50 billion to under VND 100 billion, or investing in encouraged investment sectors. | 5 years | |
| ĐT3 | Foreign investors or representatives of foreign organizations contributing capital from VND 3 billion to under VND 50 billion. | 3 years | |
| Labor Group (LĐ) | LĐ1 | Foreign workers holding a valid Work Permit Exemption Certificate. | 2 years |
| LĐ2 | Foreign workers who are statutorily required to hold a valid Work Permit. | 2 years | |
| Family Visit Group (TT) | TT | Spouses or children under 18 of foreigners holding valid visas/TRCs; or parents, spouses, or children of Vietnamese citizens. | 3 years |
| Organizations, Rep Offices & Experts | NN1 | Heads of representative offices or projects of international organizations and foreign non-governmental organizations (NGOs) in Vietnam. | 3 years |
| NN2 | Heads of representative offices, branches of foreign traders, or foreign economic, cultural, and professional organizations in Vietnam. | 3 years | |
| LS | Foreign lawyers officially licensed to practice in Vietnam. | 5 years | |
| PV1 | Resident foreign correspondents and journalists operating in Vietnam. | 2 years (or per term) |
|
| Diplomatic & State Agencies | NG3 | Members of diplomatic missions, consular offices, UN organizations, and their accompanying family members (per term). | 5 years |
| LV1, LV2 | Foreigners entering to work with agencies of the Party, State, Government, or socio-political organizations. | 5 years | |
| Education & Training (DH) | DH | Foreigners entering Vietnam for the purpose of studying, training, or researching. | Per program duration |
Required Documents for TRC Application
Securing your legal status to reside in Vietnam starts with a strictly prepared dossier. Review the exact personal, professional, and corporate documents required to secure the TRC without administrative roadblocks.
For the Employer
check_circle Evidence of a domestic recruitment notice posted on an official provincial employment portal for at least 15 days.
For the Employee
check_circle A confirmation of temporary residence certified by the local ward/commune police where the foreigner resides.
check_circle Proof of temporary residence certified by the local ward/commune police.
check_circle Recent color passport-sized photos (4x6 cm and 2x3 cm) with a white background.
* Important Legalization Note: Any supporting documents issued by foreign authorities (such as degrees, experience confirmation letters, and criminal record certificates) must be consularly legalized according to Vietnamese laws before submission, unless they belong to a specific country that has an exemption treaty with Vietnam
** The above requirements are based on current Vietnamese laws and regulations, which are subject to change. For the most accurate and up-to-date information tailored to your specific context, please contact our consultants.
Your Complete Work Permit & TRC Process
Comprehensive Work Permit & TRC Package
We handle the entire administrative and legal burden, ensuring you and your foreign employees can legally work and reside in Vietnam without the hassle.
We thoroughly evaluate the foreign employee's legal conditions, appraise your initial dossier for potential risks, and outline the optimal strategy for new applications, renewals, or exemptions.
We draft all necessary forms, guide you through health checks and police clearances, and handle the translation and notarization, documents.
We act on your behalf to submit dossiers to the authorities, process statutory fees, and proactively resolve any requests from government officials.
We deliver your finalized Work Permit and TRC, and provide expert legal advisory on signing compliant labor contracts with your foreign employees post-approval.
We ensure your ongoing compliance with statutory labor reporting, while offering continued support for future permit extensions, information changes, or lost documents.
Ready to secure your permits?
Get a personalized consultation and a clear, upfront quote based on your specific expat hiring needs. No hidden fees.
Your Dedicated
HR Partner
in Vietnam
A comprehensive HR administration and employee relations solution exclusively for business in Vietnam. We handle the paperwork, ensure compliance, and expertly manage sensitive employee situations for you.
What is HR Management?
VNBG's HR Management service serves as your dedicated full-time HR department in Vietnam. We empower foreign investors by managing the complete employee lifecycle—from administrative onboarding/ offboarding and compliance tracking to directly mediating the most sensitive labor disputes, leveraging our deep expertise in Vietnamese workplace culture and Labor Law.
Benefits of Our HR Management Services
Transform HR from a complex administrative burden into a strategic advantage. We deliver a legally bulletproof, highly scalable, and localized ecosystem so you can focus entirely on growing your business in Vietnam.
Cost Optimization
Save operational expenses. Gain access to a highly specialized all function of a HR department for a fraction of the cost of hiring internal staff.
Scalability on Demand
Service costs scale proportionally with your actual headcount. Effortlessly scale your team up or down without worrying about HR staffing limits.
Localized Experience
We advise on Vietnam-standard benefits (13th-month salary, Tet bonus, etc) to help you build a tailored workplace, retain top talent, and elevate Employer Branding.
Legal Compliance
Eliminate legal risks entirely. Every document, labor contract, and off-boarding procedure is meticulously reviewed by our local labor law experts.
HR Management Package
Our comprehensive service is meticulously designed to cover every operational aspect an internal HR department would execute for your company. From daily administrative paperwork to employee relations, we manage the entire employee lifecycle seamlessly on your behalf.
HR Administration & Documents
- description Drafting standard documents: Offer Letters, NDAs, Labor Contracts.
- how_to_reg Executing smooth On-boarding and Off-boarding procedures.
- alarm Tracking expiry dates: Alerting management 45 days prior to contract expiration.
HR Implementation
- forum Conducting performance alignments, expectation setting, and constructive feedback sessions on your behalf.
- balance Professionally navigating complex employment transitions and policy enforcements with strict legal compliance.
- diversity_3 Bridging cultural gaps to foster a harmonious workplace and protect your esteemed employer brand.
HR Consultation
- support_agent Free, unlimited consultations for the Board of Directors.
- menu_book Expert guidance on local labor laws, customs, and workplace culture.
- strategy Strategic advice on dispute resolution and localization of benefits.
Operate and Manage Your Business in Vietnam
Drive immediate performance through proven, comprehensive solutions.
business Business Setup
A strong foundation is the most critical element for any scaling strategy. We guide you through the complete business setup process—integrating essential legal, tax, and financial frameworks—so your new business in Vietnam is fully compliant and ready for sustainable growth from day one.
Learn morecalculate Operation Solutions
Operational resilience is the fundamental of any scaling strategy. We help companies fortify this foundation through comprehensive finance, tax, and accounting solutions. Leveraging our deep legal knowledge, and commitment to long-term support, we ensure the stability needed to drive sustainable value creation.
Learn moreassignment_turned_in Corporate Secretary
Eliminate administrative burdens. Our professional Corporate Secretary services ensure seamless compliance and effortless operations, enabling your business to achieve solid, sustainable growth in the Vietnam market. We are committed to ensuring every administrative procedure runs smoothly and legally.
Learn morepublic Import/export Solutions
Amidst shifting trade regulations, we act as your trusted business partner to mitigate risks and ensure strict compliance. By mastering key steps in Importer/Exporter of Record (IoR/EoR) and trade barrier resolution, we build a secure foundation for seamless international trade.
Learn moreFrequently Asked Questions (FAQ)
Everything you need to know about HR management and employment laws in Vietnam. Can’t find the answer you’re looking for? Please chat with our consultant team.
When should I renew a Work Permit versus applying for a new one?
What is the standard probationary period under Vietnamese Labor Law?
How does annual leave work for employees in Vietnam?
Can an employer unilaterally terminate a labor contract easily?
Simplify Your HR Operations in Vietnam
Seamless hiring, compliant payroll, and unmatched local support.