Hire and Manage Staff in Vietnam Without a Local Entity
Reliable EOR/PEO services in Vietnam to recruit, onboard, and pay your local team with full legal compliance.
Full-Suite Employment and HR Solutions in Vietnam
Employing staff in Vietnam involves complex labor codes, mandatory monthly payroll filings, and strict statutory insurance contributions. VNBG takes over these operational burdens. You run your business while our local specialists protect you from legal disputes and tax penalties.
From USD 200/ employee/ month
Employer of Record (EOR)
Hire full-time staff in Vietnam without incorporating a local entity. As your trusted Employer of Record in Vietnam, VNBG signs official labor contracts, pays monthly salaries, files taxes, and manages statutory insurance on your behalf.
1.5 months of gross salary
Talent Sourcing & Recruitment
Find skilled Vietnamese professionals and senior managers for your team. We screen, test, and shortlist pre-qualified candidates who match your technical standards and corporate culture.
From USD 500+ per staff/ time
Expat Relocation to Vietnam
Relocate foreign executives and specialists without administrative delays. Our in-house legal team secures Work Permits, Temporary Residence Cards (TRC), and business visas directly with fully compliant.
From USD 25/ employee/ month
HR Management & Payroll
Outsource your day-to-day HR administration. We draft compliant labor contracts, calculate monthly payroll, report mandatory social insurance (SHUI), and mediate employee relations.
Hire and Manage Full-Time Staff in Vietnam
Setting up a foreign-owned company (FDI) in Vietnam typically takes two to three months and thousands of dollars in legal and administrative fees. If you want to test the market or hire staff immediately, incorporating right away is rarely practical.
Through our professional EOR services, VNBG becomes the legal employer. Your team works exclusively for you on your daily tasks, while we manage employment contracts, payroll calculations, personal income tax withholdings, and statutory social insurance under Vietnamese law.
Why International Businesses Choose VNBG as Their Vietnam EOR?
Vietnamese employment rules are detailed and change often. As an established professional employer organization vietnam, VNBG provides direct, practical guidance. We protect your company from compliance fines and keep your employees satisfied.
Zero Setup Fees
Pay only when your employees are under contract and working. We charge no account opening fees, no advance deposits, and no hidden termination penalties.
Transparent Reporting and Fast Support
Access structured monthly payroll records, tax receipts, and leave balances in one place. Your dedicated account manager answers questions within one business day.
All-Inclusive Expat Solutions
We do not broker your visas to third parties. Our full-time legal team handles business Visa, Work Permits, and TRCs directly with authorities.
End-to-end HR Solutions
When your Vietnam team expands and you decide to establish your own company, we manage the entire company incorporation, bank account opening, and staff transfer with zero downtime.
Global Companies Grow With Us
Complete Employee Lifecycle Management with EOR Solutions
Our EOR solutions in Vietnam support your remote workforce from hiring to contract completion. VNBG acts as the registered legal employer in Vietnam, giving your employees official labor status and full statutory protection.
Compliant Employee Onboarding
Once you select a candidate, we collect their personnel files, verify credentials, and prepare statutory paperwork. We walk the employee through the co-employment model so they understand their rights and responsibilities clearly.
Labor Contracts & IP Protection
We draft bilingual Vietnamese-English labor contracts that follow the Labor Law. We include clear intellectual property (IP) assignment clauses and non-disclosure agreements (NDAs) to protect your company assets.
Timely Payroll, Tax & Social Security Filings
Each month, we convert gross salaries to net payments, calculate Personal Income Tax (PIT), and pay mandatory Social, Health, and Unemployment Insurance contributions. Salaries are transferred on time directly to local bank accounts.
Benefits Management
We manage mandatory social insurance registration with provincial authorities. We can also administer supplemental private medical insurance and annual health checkups to help you attract and retain top talent.
Lawful Offboarding and Severance Processing
If an employment agreement ends, we handle mutual termination paperwork, calculate unused annual leave payouts, disburse severance allowances when applicable, and close the employee social insurance book legally.
How a UK Software Firm Hired 4 Senior Developers in 7 Days
A London-based software company needed four senior engineers in Ho Chi Minh City to meet a critical product launch deadline, but had no legal presence in Vietnam.
The Challenge
- Slow Incorporation: Incorporating a foreign-owned subsidiary would take at least 60-90 days and require opening a capital accounts.
- Tax Exposure: Paying the developers as overseas freelancers created worker misclassification risks and personal tax liability under Vietnamese law.
- Candidate Hesitation: Experienced developers refused to leave stable jobs without official labor contracts and statutory healthcare coverage.
The EOR Solution
- Legal Employment: VNBG acted as the registered Employer of Record in Vietnam, signing compliant Vietnamese labor contracts with all four engineers within 5 business days.
- Payroll & Statutory Deductions: We handled monthly gross-to-net salary disbursements, Social Insurance declarations, and Personal Income Tax withholdings.
- Direct Daily Management: The engineers reported directly to the client's Chief Technology Officer, while the client paid one monthly invoice.
The Measurable Results
7-Day Onboarding
The engineering team began development in week one, saving three months of administrative delay.
Zero Legal Risk
Employment contracts adhered strictly to Vietnamese labor statutes, eliminating contractor reclassification penalties.
Lower Overhead
The client avoided upfront office lease commitments, incorporation fees, and local accounting retainers.
Strong Retention
Engineers received full social insurance, official payslips, and continuous career tenure.
When Should You Use EOR Services in Vietnam?
Testing the Vietnamese Market
Hire one or two business development managers, small teams, or sales reps to test demand for your product in Vietnam before committing capital to a local company.
Remote Tech or Operations Hub
Hire skilled Vietnamese software engineers, designers, or customer support staff without the cost and overhead of running a local legal entity.
Fast-Track Project Deadlines
Onboard professionals in as few as seven business days when an upcoming project cannot wait for a lengthy corporate setup process.
Distributed and Global Remote Teams
Employ remote workers in Vietnam while keeping your headquarters in the US, Europe, Singapore, or Australia, with full compliance under local labor laws.
Get a quotation for your case
Get a personalized quote based on your specific business lines and shareholder structure. No hidden fees.
Recruit Qualified Local Talent in Vietnam
Finding the right staff in Vietnam does not have to be difficult. VNBG pairs local recruitment experience with an active candidate network across software development, sales, operations, executive leadership, and other positions. We help you hire the right people at fair market salary rates.
Your Seamless Recruitment Journey
Role Discovery and Salary Benchmarking
We discuss your hiring goals, required skills, and budget. Our recruiters advise you on current market compensation in Hanoi, Ho Chi Minh City, and other cities to draft an attractive, realistic job description.
Candidate Sourcing & Pre-Screening
With zero upfront retainers, we search our talent database and active industry networks. We screen resumes, check references, and conduct initial English and technical assessments before presenting a shortlist of three to five qualified candidates.
Interview Coordination & Offer Negotiation
We manage interview schedules across time zones and gather feedback from both sides. When you find your preferred candidate, we assist with salary negotiations to secure their commitment.
Compliant Onboarding with a 60-Day Replacement Guarantee
We draft the offer letter and prepare the employment contract. If your new hire resigns or fails probation within 60 days, we provide a qualified replacement candidate at no extra cost.
Payroll Processing and Statutory Compliance in Vietnam
Processing payroll in Vietnam requires accurate gross-to-net calculations, statutory insurance deductions, and progressive Personal Income Tax (PIT) filings. VNBG runs your monthly payroll punctually while keeping your company fully compliant with local tax authorities.
Accurate & Timely Processing
We calculate monthly wages, track paid leave and overtime, and send detailed digital payslips.
Strict Statutory Compliance
We calcuate monthly Personal Income Tax (PIT) and Social Insurance (SHUI) for the employers, preventing late penalties.
Confidential Data Protection
We safeguard salary records, executive pay, and personal identity documents through strict data confidentiality controls.
Vietnam Social Security Contribution Rates
| Contribution Type | Employer | Vietnamese Employees | Foreign Employees |
|---|---|---|---|
| Social Insurance (SI) | 17.5% | 8.0% | 8.0% |
| Health Insurance (HI) | 3.0% | 1.5% | 1.5% |
| Unemployment Insurance (UI) | 1.0% (VN Staff Only) | 1.0% | – |
| Trade Union Fee (TUF) | 2.0% | 1.0% * | – |
| Total Mandatory Rates | 23.5% (VN) 22.5% (Foreign) | 11.5% | 9.5% |
* Employee Trade Union Fee (1%) is generally applicable only if the employee chooses to join the company’s grassroots trade union. Contribution amounts are subject to statutory caps based on the regional minimum wage or base salary.
** Maximum Contribution Caps: The salary basis for calculating Social and Health Insurance (SI, HI) is capped at 20 times the National Minimim Wage. The basis for Unemployment Insurance (UI) is capped at 20 times the regional minimum wage.
Complete Work Permit & TRC Solutions
Secure your foreign staff legal status to work and reside in Vietnam. We provide comprehensive, assistance in obtaining Work Permit (WP) and Temporary Residence Card (TRC) for your foreign employees.
Vietnam Work Permit (WP) Services for Expatriates
Foreign nationals working in Vietnam must obtain an official Work Permit or an approved Work Permit Exemption Certificate. Working on a tourist or single-entry business visa violates Vietnamese immigration law and risks immediate fines, deportation, and employer penalties.
5-8 weeks
Processing Timeline
2 years
Maximum Validity
Required Documents for Work Permit
Securing the legal status for expat to work in Vietnam. Review the exact personal, professional, and corporate documents required to secure the work permits without administrative roadblocks.
From the Employer
- The Job Description
- The business enterprise registration certificate or operation license.
- The register of business seal and signature of the legal representative.
From the Employee
- A medical examination certificate issued by a qualified hospital in Vietnam.
- A criminal record issued by a foreign competent authority or by Vietnam (if the foreigner is already residing in Vietnam).
- Relevant university degrees, training certificates, and confirmation letters proving professional experience.
- A certified copy of the applicant's valid passport.
- 02 color photos (4x6 cm size, white background, looking straight, bareheaded, without colored glasses), taken within the last 6 months
* Important Legalization Note: Any documents issued by foreign authorities (such as degrees, experience confirmation letters, and criminal record certificates) must be consular legalized according to Vietnamese laws before submission, unless they belong to a specific country that has an exemption treaty with Vietnam
** The above requirements are based on current Vietnamese laws and regulations, which are subject to change. For the most accurate and up-to-date information tailored to your specific context, please contact our consultants.
Temporary Residence Card (TRC) Solutions in Vietnam
A Temporary Residence Card (TRC) is a multi-year residence permit issued by the Vietnam Immigration Department. It replaces the need for short-term visas, granting foreign professionals and investors the legal right to live and travel in Vietnam freely.
10-14 days
Processing time
10 years
Maximum validity
Three Practical Advantages of Holding a TRC
Discover the core advantages that make a TRC an essential document for foreign employees looking to establish a stable, long-term life and career in Vietnam.
Multi-Entry Freedom
Enter and exit Vietnam at any time without applying for single-entry visas or paying border stamp fees.
Civil Transactions
Open local bank accounts, secure apartment residential leases, purchase commercial health insurance, and register personal motor vehicles.
Civil Family Sponsorship
Sponsor your spouse and dependent children under 18 years old for dependent residence cards (TT category), allowing your entire family to live together legally.
Overview of Temporary Residence Card (TRC) Types in Vietnam
| Category (Purpose) | TRC Symbol | Eligible Applicants | Max Validity |
|---|---|---|---|
| Investment Group (ĐT) | ĐT1 | Foreign investors or representatives of foreign organizations contributing capital of VND 100 billion or more, or investing in preferred investment sectors/geographical areas. | 10 years |
| ĐT2 | Foreign investors or representatives of foreign organizations contributing capital from VND 50 billion to under VND 100 billion, or investing in encouraged investment sectors. | 5 years | |
| ĐT3 | Foreign investors or representatives of foreign organizations contributing capital from VND 3 billion to under VND 50 billion. | 3 years | |
| Labor Group (LĐ) | LĐ1 | Foreign workers holding a valid Work Permit Exemption Certificate. | 2 years |
| LĐ2 | Foreign workers who are statutorily required to hold a valid Work Permit. | 2 years | |
| Family Visit Group (TT) | TT | Spouses or children under 18 of foreigners holding valid visas/TRCs; or parents, spouses, or children of Vietnamese citizens. | 3 years |
| Organizations, Rep Offices & Experts | NN1 | Heads of representative offices or projects of international organizations and foreign non-governmental organizations (NGOs) in Vietnam. | 3 years |
| NN2 | Heads of representative offices, branches of foreign traders, or foreign economic, cultural, and professional organizations in Vietnam. | 3 years | |
| LS | Foreign lawyers officially licensed to practice in Vietnam. | 5 years | |
| PV1 | Resident foreign correspondents and journalists operating in Vietnam. | 2 years (or per term) | |
| Diplomatic & State Agencies | NG3 | Members of diplomatic missions, consular offices, UN organizations, and their accompanying family members (per term). | 5 years |
| LV1, LV2 | Foreigners entering to work with agencies of the Party, State, Government, or socio-political organizations. | 5 years | |
| Education & Training (DH) | DH | Foreigners entering Vietnam for the purpose of studying, training, or researching. | Per program duration |
Required Documents for TRC Application
Securing your legal status to reside in Vietnam starts with a strictly prepared dossier. Review the exact personal, professional, and corporate documents required to secure the TRC without administrative roadblocks.
For the Employer
- A certified copy of the company's Enterprise Registration Certificate (ERC), Investment License, or Operation License.
- Evidence of a domestic recruitment notice posted on an official provincial employment portal for at least 15 days.
For the Employee
- The original passport and the current visa being used in Vietnam must match the exact purpose of the TRC application.
- A confirmation of temporary residence certified by the local ward/commune police where the foreigner resides.
- Proof of temporary residence certified by the local ward/commune police. Recent color passport-sized photos (4x6 cm and 2x3 cm) with a white background.
* Important Legalization Note: Any supporting documents issued by foreign authorities (such as degrees, experience confirmation letters, and criminal record certificates) must be consular legalized according to Vietnamese laws before submission, unless they belong to a specific country that has an exemption treaty with Vietnam
** The above requirements are based on current Vietnamese laws and regulations, which are subject to change. For the most accurate and up-to-date information tailored to your specific context, please contact our consultants.
Comprehensive Work Permit & TRC Package
We handle the entire administrative and legal burden, ensuring you and your foreign employees can legally work and reside in Vietnam without the hassle.
Initial Assessment & Solutions
We thoroughly evaluate the foreign employee's legal conditions, appraise your initial dossier for potential risks, and outline the optimal strategy for new applications, renewals, or exemptions.
Dossier Preparation
We draft all necessary forms, guide you through health checks and police clearances, and consult documents.
Client Representation
We act on your behalf to submit dossiers to the authorities, process statutory fees, and proactively resolve any requests from government officials.
Client Representation
We act on your behalf to submit dossiers to the authorities, process statutory fees, and proactively resolve any requests from government officials.
Post-Licensing Compliance & Renewals
We ensure your ongoing compliance with statutory labor reporting, while offering continued support for future permit extensions, information changes, or lost documents.
Ready to secure your permits?
Get a personalized consultation and a clear, upfront quote based on your specific expat hiring needs. No hidden fees.
On-Demand HR Department and Employee Relations in Vietnam
Small and medium international enterprises often need professional HR management in Vietnam, but hiring a full-time, in-house HR manager can be costly. VNBG acts as your dedicated local HR department, handling routine paperwork, statutory compliance, and sensitive employee relations.
What is HR Management?
VNBG’s HR Management service serves as your dedicated full-time HR department in Vietnam. We empower foreign investors by managing the complete employee lifecycle – from administrative onboarding/ offboarding and compliance tracking to directly mediating the most sensitive labor disputes, leveraging our deep expertise in Vietnamese workplace culture and Labor Law.
Ready to secure your permits?
Get a personalized consultation and a clear, upfront quote based on your specific expat hiring needs. No hidden fees.
Benefits of Our HR Management Services
Transform HR from a complex administrative burden into a strategic advantage. We deliver a legally bulletproof, highly scalable, and localized ecosystem so you can focus entirely on growing your business in Vietnam.
Lower Operational Cost
Gain access to senior HR specialists and labor legal advisors for a predictable monthly fee, saving up to 60% compared to hiring internal HR staff.
Flexible Headcount Scalability
Your monthly fee adjusts automatically to your actual headcount. Add or reduce staff without restructuring your HR department.
Cultural Alignment & Retention
We guide you on standard local practices, including 13th-month salary structures, Lunar New Year (Tet) bonuses, and annual performance reviews.
Strict Legal Compliance
Every labor contract, internal policy document, and termination notice is drafted by Vietnamese labor law professionals to prevent workplace disputes.
HR Management Package
Our comprehensive service is meticulously designed to cover every operational aspect an internal HR department would execute for your company. From daily administrative paperwork to employee relations, we manage the entire employee lifecycle seamlessly on your behalf.
Core Function 01
HR Administration & Documents
- Drafting standard documents: Offer Letters, NDAs, Labor Contracts.
- Executing smooth On-boarding and Off-boarding procedures.
- Tracking expiry dates: Alerting management 45 days prior to contract expiration.
Core Function 02
HR Implementation
- Conducting performance alignments, expectation setting, and constructive feedback sessions on your behalf.
- Professionally navigating complex employment transitions and policy enforcements with strict legal compliance.
- Bridging cultural gaps to foster a harmonious workplace and protect your esteemed employer brand.
Core Function 03
HR Consultation
- Free, unlimited consultations for the Board of Directors.
- Expert guidance on local labor laws, customs, and workplace culture.
- Strategic advice on dispute resolution and localization of benefits.
Optimize Your HR Management in Vietnam
Stop letting complex labor laws and administrative headaches drain your focus. Hand over the paperwork, compliance risks, and tough employee conversations to VNBG, and get back to what matters most: growing your business.
Beyond EOR - Complete Business Setup and Operations in Vietnam
When your company reaches the scale to justify a permanent local entity, VNBG provides end-to-end corporate services to support your growth under one roof.
Business Setup
- Foreign & Local Company Incorporation
- Representative Office Setup
- Branch Setup
- Nominee Director Arrangement
- Virtual Address Setup
Operation Solutions
- Finance & Accounting
- Tax Declaration and Returning
- Tax-code Unblocking
- Year-end PIT Finalization
- Financial Audit Arrangement
- Business Compliance Reporting
Corporate Secretary
- Corporate Structure Consultation
- Legal Document Drafting & Reviewing
- Bank Account & Administrative Support
- Visa & Temporary Resident Card (TRC)
- Work Permit Consultation
Import/Export Solutions
- Importer of Record (IOR) Services
- Exporter of Record (EOR) Services
- Distributor of Record (DOR) Services
- Wholesale/Retail Trading Licenses
- Product Registration
- Customs Clearance
- Product & Supplier Sourcing
- Market Research
- Factory Visits
- Warehousing & Logistics Support
Frequently Asked Questions (FAQ)
Everything you need to know about HR management and employment laws in Vietnam. Can’t find the answer you’re looking for? Please chat with our consultant team.
Your One-Stop Business Solutions in Vietnam
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